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From Blue Books to Secure Laptops

The snaking, hours-long add/drop line is a distant memory, the chalkboard is becoming an anachronism and even note-taking is increasingly a task for a keyboard, not a pad of paper. While computers have removed age-old burdens (and added some new ones), one common element of the higher education experience has generally remained stuck solidly in the 20th century: final exams, where the dreaded blue book continues to thrive.

Even today, a class that relies heavily on course management software and PowerPoint slides can end with that familiar downer, a small book of lined notepaper that seems to encourage everyone’s worst handwriting — to the dread of both the students cramming in the margins and the professors who have to read their work.

It was only a matter of time before the proliferation of computer labs and laptops on campus would replace cramped hand with carpal tunnel syndrome, but until recently, concerns about security and the possibility that students could use other programs or the Internet to supplement their preparation have held back widespread adoption of word processing solutions.

Computer-administered testing, made available on students’ own laptops, first became a reality for both students with disabilities and for professional graduate programs with intensive testing regimens, such as law school and medical school. In summer 2007, the New York State bar exam made headlines when problems with the software made available to students for their laptops, Securexam, resulted in some test takers having trouble saving or uploading their work. Since then, the problems with that particular software have been resolved.

Occasional mishaps aside, Securexam and similar offerings from companies such as Respondus are trickling down to the undergraduate level. Securexam has some 150 clients — also including high schools and professional certification programs — in five countries worldwide, including Seton Hall University and the University of North Carolina at Chapel Hill, which is extending a pilot for the College of Arts & Sciences so that any interested faculty members can use the software in their classes.

The software works by opening a word processor window in students’ laptops and simultaneously locking down all other programs, iexams / 08 / 10 / 2008 / News / Home — Inside Higher Edncluding network access. When they are done with their exams, students can save and then upload their files — which are immediately encrypted and which they can’t open again — to a server accessible only by the instructor. Students can also submit later, if they need to find a working Internet connection, but the laptop remains locked — even after shutdowns or restarts — until they do. Licensed institutions pay on a user-per-year basis, ranging from $5 to $25 each.

Although only 26 or 27 UNC-Chapel Hill faculty members use Securexam, there is already something of a movement for wider adoption among those who have to do the scribbling — at least if the campus newspaper, The Daily Tar Heel, is any indication. “It’s time for the University to implement Securexam across campus, thus eliminating the need for blue books,” the paper said in a recent editorial.

“We could go on about the problems with blue books until we’re, well, blue in the face,” it later continues, and one of the reasons it would make sense at UNC, the editors write, is the fact that the university, unlike many colleges, requires all students to own laptops.

Proponents also note that everyone stands to win in the end with computer-administered testing — either through students’ own laptops or at proctored testing locations in computer labs.

“Computer-based testing benefits every stakeholder in the academic institution, from the student that’s more comfortable typing to the teacher who finds it easier to grade something that’s typed to the administration that can support the needs of their students and faculty better,” said Doug Winneg, the president of Software Secure, the maker of the Securexam suite of products, which includes a package for distance learning (which authenticates students with fingerprint identification and remote video monitoring feeds) and a browser-based plug-in for course management systems that requires Internet access.

“Our client base, University of [North Carolina at] Chapel Hill, is obviously an institution that has a clear and logical need for our product because every student has a laptop, so in those institutions where technology is widely available, then our software has great value for the student base,” he added.

Partly because of that ubiquity, the faculty members using Securexam adopt it for all kinds of written tests and quizzes rather than just final exams, as at other institutions, suggested Zachary Fisher, who works on academic and educational computing at UNC-Chapel Hill’s Arts & Sciences Information Services.

“I think it improves their work, and it certainly means that I can grade their papers paying attention to what it is they have to say,” said Joseph Wittig, a professor of English and comparative literature at UNC-Chapel Hill, adding that he used to spend significant time deciphering students’ handwriting. Would he ever return to blue books? “Oh, no! Death first!”

Wittig, who has used the software for at least five years, said that early on there were some technical issues for students, especially those with Macs or older laptops. But those have mainly been resolved, and although there tend to be at least one or two students each semester who opt out of laptop-administered tests in favor of tried-and-true blue books, he said those numbers were dwindling and that most were older students.

And although cheating isn’t usually at the top of his list of worries, Wittig added, “this takes that problem off the table.”

Andy Guess

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Comments

Warning: Thiis comment is about journalism, not technology

I would ask reporter Andy Guess and any other writer for Inside Higher Ed to examine closely the terms of service of any software or Internet provider being discussed on this site. It should be standard newsroom procedure.

The cost per user is only a small part of any software service. How about license renewal? How about total cost for a college and who is paying for that cost? And then do your interviews. Depending on answers to terms of service, you’ll have a different source selection.

This technology may or may not be worth it; but I grow weary of students complaining about ever higher tuition and fees and advocating for technology as if it were free when it is tacked on to their annual bills, with teaching excellence centers promoting corporate technologies without a regard to cost, and with business as usual in academe while Inside Higher Ed and other outlets run articles about the sorry state of student loans in the aftermath of scandal and subprime.

In this case, in today’s issue, IHE has Doug Lederman reporting about “Rethinking Student Aid” (which is the disease) and Andy Guess reporting here on cost per user (without renewal terms and other corporate restrictions, including liability and who assumes it when glitches occur with student grades).

This is why I do articles for Inside Higher Ed and The Chronicle of Higher Education on the high cost of technology; few journalists are reporting on that adequately so that others can make intelligent choices on what the student can or cannot afford.

I’m not against technology (as I pay for it for a large journalism school); I’m against incomplete journalism that fails to connect the dots and inform readers about the true cost of tech advocacy from clickers (when students use to simply raise their hands) to Second Life (when they used to just come to class) to blue books.

Those costs may seem minimal but add up when users don’t understand tech terms like “perpetual license” and other limitations that chairs and directors must deal with. Case in point: Last month I had to find $34,000 to replace SPSS codes with a network option because our computers in one open lab were replaced from social network overuse (yet another expense) and our particular SPSS terms of service didn’t allow transfer of those codes to a new computer. That cost represents five sections of newswriting and is only one that I had to pay for after bargaining for a month with SPSS and negotiating with my faculty on why we couldn’t use a different statistical analysis program. In the end, my professors’ research won the day because the learning curve on a new software program ate up human resource time—yet another unassessed cost of technology proliferation.

But journalists typically don’t report on this because reporters have not been trained to investigate service terms routinely as we once taught reporters to do with mill levy and City Hall.

And as for the link to the Daily Tar Heel, and the opinion piece there, I’m baffled. The University of North Carolina has one of the best journalism programs in the country, and editors at this newspaper should know better. Or someone at the Journalism School, and many are my friends and former colleagues, should advise the Tar Heel to investigate the cost to students in every tech article that it does. We do that at the Iowa State Daily judged for good reason by the Society of Professional Journalists as the best student newspaper in the country. Students here didn’t like our criticism at first, but it was good medicine, and they took it. We expect the same from the Tar Heel and encourage a follow up to this editorial, whose points are well taken but out of context when cost is not addressed.

This particular editorial is indicative my concern. It states:

“This isn’t 1860. We don’t have to scrawl out long-winded treatises by hand anymore. We have these things called computers that allow you to type fast enough to keep up with your thoughts.”

Here’s a thought: In 1860 a college education was out of reach for the typical citizen. We’re getting there, slowly but surely, during an economic crisis, because of incomplete arguments like this.

I encourage the Tar Heel to take the criticism professionally as our students do here when we hold them accountable and in a follow report to the student body:

1. What are those terms of service and whom do they affect—students, teachers, the institution? 2. Is it possible, from a technology standpoint (as has been the case with certain clickers) to violate FERPA? If so, explain how and determine the risk. If not, report it because student grades gone awry often are the subject of grievance and even litigation.3. Who is paying for this service—the institution or the student? If the former, how is the institution paying for it? If the latter, what does this add to the cost of books, lab fees and everything else the student has to purchase with an identification card that doubles as a debit card at most institutions and remains a symbol of the corporatization of academe.

Finally, this particular software may or may not be worth the expense. I think it may be worth the expense, but I can’t make that determination without the financial impact. Journalists have an obligation to document that expense and provide the big picture—all those required softwares, terms of service, purchases made directly with credit cards (by both department chairs and students) rather than through purchasing via RFPs—all those accumulating expenses that may make academe convenient but exclusive over time, especially in the aftermath of easy student loans that allowed technological proliferation that someone has to pay for in the end.

And that someone, of course, is the student.

Michael Bugeja, Director at Greenlee School of Journalism and Communication, at 7:50 am EDT on October 8, 2008

The use of this software is not widely known. It is worth a story. The next step might be to report on the hidden costs of this or any other software, but putting such information in this story would be distracting. I want to learn about why schools are using this software, what students think about it, and what instructors do if they find it does not work on a Mac.

mc hammer, at 10:00 am EDT on October 8, 2008

Relax Michael

This is a no brainer technology. Taking blue book exams is a horrible experience for the students and the faculty. To think that all you would have to pay is $25/year (worst case) to never have to write in them again is a steal.

I did some research into the company and that cost includes 24x7 support. Also think of the money you save on those blue books; not to mention the environmental benefits. You forget that even if you only use 2 pages; the entire blue book becomes useless and is discarded.

So the solution is better for students, faculty, administration and the environment; and its less than 25 bucks a student.

DOWN WITH THE BLUE BOOK

Dave Wilson, at 11:30 am EDT on October 8, 2008

I’m wary of anything used on a student’s personal laptop. I use Mastering Physics (a web-based system for doing problems and tutorials) in my class, and even though it’s based on fairly common web technologies I still get the inevitable “My browser can’t handle it” emails (actually, their browser probably can, but they confused some other issue with browser trouble). So I’d be wary of a technology that has to be done on student laptops: No matter how simple it seems to be, Murphy’s Law says that somebody will have a compatibility issue. Or at least a student whose batter allegedly dies half-way through.

Also, I’m skeptical on security. I’d be more inclined to believe security claims if the software were run on a university-provided laptop that was scrubbed before the exam. Otherwise, how do you know that the student didn’t install something on his/her laptop before the exam for the express purpose of defeating the security software?

Alex, at 5:45 am EDT on October 9, 2008

The Neccesities. . .

I thought that technology was supposed to enhance, not replace, the standards.

If the standards are no longer the standards, please inform all future employers.

I’m sure they’ll understand!

Curmudgeon Who Won’t Go Away, at 5:40 pm EDT on October 9, 2008

As a self-proclaimed environmental enthusiast I am in favor of Secure Exam, in theory. However, recently I was subjected to a Secure Exam fiasco during my Public Policy midterm. Among the grievances were: trouble uploading (due to a weak wireless signal), the dying batteries of our old IBM laptops (to this I am sure my fellow seniors can attest), and the overall unconducive and distracting testing experience as a result.

Issues with Secure Exam in my smaller classes—particularly those that were writing intensive—were minimal if not non-existent. I believe the issues that Universities will face with Secure Exam in the future can only be elimintated by the discretion of their professors.

Based on my previous experience with the software I would argue that choosing to use Secure Exam in a 300+ student class is not wise, given the sheer statistical probability that at least a few studetns will encounter problems. Additionally, the inconvenient set-up in these large lecture halls requires one to crawl over a row of annoyed classmates in order to rectify the problem when it happens to you. A professor should also consider wireless signal strength and explore other options for submission. Finally, if at least 50% of the class cannot plug into an outlet I don’t think professors should opt to use Secure Exam; we are all familiar with the poor battery life of older laptops and this is a great and unnecessary distraction in the already stressful test-taking experience.

Thank you Secure Exam for exploring the new technological frontier for Universities across the nation. Professors, a word to the wise: please impliment a cost-benefit analysis when choosing whether or not Secure Exam is best for your class.

Ashley PLCY101, The Perils of SecureExam at UNC-Chapel Hill, at 8:55 pm EDT on October 11, 2008

I second Ashley’s comments that Securexam has a proper time and a place to be implemented. I am well aware of my own terrible handwriting and I would hate to subject any professor or TA to deciphering my scribbles in a blue book; furthermore, I found that Securexam gave me freedom to plan my essays, write, and edit in a neater fashion than I could in a blue book. Nevertheless, logistics must be taken into account: if a hall or building cannot support 300+ laptops running at once, other accommodations must be made.

As more and more faculty continue to adopt Securexam, though, I am sure that the testing process will become increasingly smoother.

Glenn, UNC-Chapel Hill, at 10:55 am EDT on October 14, 2008

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