End Large Conferences

End Large Conferences
July 5, 2011

I’ll play Marc Antony. I have not come to praise large conferences, but to bury them. It is my opinion that mega humanities conferences are way past their sell-by date. For senior faculty the only reason to go is to schmooze with old friends; for junior faculty they are an onerous duty, and for graduate students they are a rip-off for which professional organizations ought to be collectively ashamed.

First codicil: I speak exclusively of humanities conferences, as they are the only ones I know firsthand. Friends in computing and the sciences tell me that collaborative efforts arise from their conferences. I’m willing to believe them. Maybe it’s a cultural thing. Most humanities people find it so hard to collaborate that their wills stipulate that their notes go with them to the grave.

Second codicil: I have only myself to blame for recent travails. I didn't need to go to my unnamed conference, but I got it into my head that it would be fun. I was wrong. It serves me right for violating my principles.

Five years ago I concluded that humanities conferences were out of touch with the times and vowed to attend only smaller regional meetings with less cachet, but more satisfaction. But I didn’t listen to me. Instead I spent four days and a considerable wad of cash jostling among a throng of over three thousand. I returned home more akin to Ponce de Leon, who sought the Fountain of Youth and found mostly dismal swampland. Sound harsh? See if any of these observations resonate with your own.

Problem One: Outmoded Presentations

We live in the communications age, but the memo apparently never circulated among those studying the liberal arts. For reasons arcane and mysterious, humanities scholars still read papers. That’s tedious enough at a small conference where one might attend six three-paper presentations. At my recent conference, sessions commenced at 8 a.m. and ran past 10 p.m. One could have conceivably attended 30 sessions and heard 90 or more papers, though the only ones with the stamina to attend more than six or seven sessions were either posturing or desperate.

I wanted my four-day sojourn to introduce me to new ideas, concepts, and teaching modules, but the reality of such a grueling schedule is that I was running on fumes by the end of day one. It would have helped if presenters took advantage of new technology, but things seldom got more flash than PowerPoint, a program that, alas, seems to encourage more reading. Let me reiterate something I’ve said for years: the death penalty should apply to those who read anything from a PowerPoint slide other than a direct quote. It's an academic conference, for crying out loud; assume your audience is reasonably proficient at reading! Seriously, does anyone need to fly across the country to listen to a paper? Why not do as science conferences have done for years: post papers online and gather to have a serious discussion of those papers?

The mind-numbing tedium of being read to for four days is exacerbated by the fact that many humanities scholars have little idea about the differences between hearing and reading. If you construct a paper that’s so highly nuanced that understanding it rests upon subtle turns of phrase or complicated linguistic shifts, do not look up from your paper with a wan smile indicating you are enamored of your own cleverness; go back to your room and rewrite the damn thing. Audience, clarity, and coherence are pretty much the Big Three for speech and composition, unless one's audience is the International Mindreaders' Society. By the way, is there something wrong with using a map, providing a chart, or summarizing a work that few in the room are likely to have read? And do bother to tell me why your paper matters.

I actually heard several very exciting papers, but most of the offerings were dreadful. Note to young scholars: stop relying on the Internet and check out journals that predate 1995 before you proclaim a “discovery.” And if you really want to stand out, work on your shtick. Guess which papers I remember? Yep -- those in which the presenter did more than read to me.

Critical note to young scholars: Want to turn off everyone in the room? Be the person who doesn’t think that the 20-minute limit applies to you. Nothing says "non-collegial" more clearly.

Problem Two: Expense

Another reason to rethink conferences is that they cost an arm and a leg to attend. I had partial funding from my university because I was presenting -- and no, I bloody well did not read my paper -- but I was still out of pocket for quite a hunk of cash. If you attend a humanities conference and want to stay anywhere near the actual site of the event, plan on $150 per night for lodging in a soulless franchise hotel with windowless conference rooms and quirky technology, $20 per day for Internet access, another $200 for conference fees, roughly $500 for airfare, at least $50 for taxis to and from the airport -- almost no U.S. city has a convenient shuttle service anymore -- and money for whatever you plan on eating.

Budget plenty for the latter if your conference is in what is glibly called a Destination City. That’s shorthand for a theme area marketing itself as unique, though it’s actually a slice of Generica surrounded by shops and restaurants identical to those found in suburban malls in every way except one: captive audiences equal higher prices. (One small example: the Starbucks inside the pedestrian precinct at my hotel charged a buck more per cup than the one on the street 100 yards away.) Do the math and you can see that you can easily drop a few grand on a megaconference. (That’s what some adjuncts are paid per course!)

An immediate cost-saving adjustment would be to confine conferences to airline hub cities such as New York, Chicago, Los Angeles, Atlanta, and Houston. The moment the conference locates to a (not my term) "second-tier" city, allot another few hundred dollars for "connecting flights," a term used by the airline industry because it sounds nicer than saying you’ll spend six hours waiting in a hub, after you’ve sprinted through the airport like Usain Bolt for your next flight, found the gate closed, and retreated to the rebooking counter.

Problem Three: Victimized Grad Students

I'm a parsimonious Scot who resents spending money on boring hotels and lousy food, but I can afford it when I have to. Grad students can’t. A major way in which megaconferences have changed in the past several decades is that there’s considerably less balance between senior scholars, junior colleagues, and graduate students. (Senior scholars used to accompany the latter two in a mentor capacity.) Now there is just a smattering of senior and junior scholars, and they’re often holed up in hotel suites conducting interviews. Whenever they can, search committee members flee the conference and rendezvous with old friends. They might attend a session or two. Unless they have to be there, there aren’t many junior colleagues in attendance at all because they're busy getting material into publication and they can meet presentation expectations at cheaper regional meetings, or save their dough and go to prestigious (-sounding) international gatherings.

So who’s left? Graduate students. Lots of graduate students. So many that conservationists would recommend culling the herd if they were wild mustangs. Grad students have always gone to conferences in hopes of making their mark, attracting attention, and meeting people who can help them advance. That was the way it was done -- 20 years ago. Now network opportunities are slimmer. Whom do they meet? Mostly other grad students, often those massed outside of interview rooms.

Of all the antiquated things about large conferences, the "cattle call" interview is the most perverse. These were barbaric back in the days in which there were jobs; now they’re simply cruel. At least a third of attendees at my conference were grad students from a single discipline: English. As has been discussed many times on this site, most of them shouldn't be in grad school in the first place. How many of the thousand-plus English grad students can realistically hope to get an academic job of any sort?

The Modern Language Association predicts that only 900 English jobs will come open for all of 2011. That’s 900 in all specialties of English, the bulk of which will be in writing and rhetoric, not Austen and Proust. Will a fifth of those at the conference get a job? The odds are long. It's probably more like half of that, and if we're talking about a good job, slice it in half once more. So why ask strapped grad students to attend expensive conferences for 15-minute preliminary interviews? Do a telephone interview, for heaven’s sake; it’s kinder on both grad students and search committees.

As I did as a grad student, many young hopefuls pooled resources and economized where they could, but the sad truth is that the vast majority of attendees spent a small fortune on a gamble whose odds aren't much greater than buying lottery tickets. Are associations playing the role of enabler to grad student delusions? Yes. Here’s another thought: Instead of holding a big conference, sponsor a teleconference. Charge a fee for uploads, but give speakers one-year access to the URL, which they can make available to potential employers. Use the savings to the association to lobby for more tenure-track faculty.

Problem Four: No-Shows

You spend lots of money, you sit through desultory talks, and head off to the one or two sessions that made you want to attend the conference in the first place. What do you find? It’s been canceled because only one of the presenters showed up, and that paper was combined with several others of sessions that suffered the same fate. Didn’t you see the 3x5 card tacked to the conference bulletin board?

As noted above, I’m in favor of putting large conferences to rest. But If we insist on having them, let’s at least make sure they’re as advertised. O.K., things do happen, but in most cases missing presenters are simply AWOL. I know it smacks of McCarthyism, but I’ve come to support the idea of a data bank of no-shows that employers, conference planners, and deans can check.

Problem Five: Urban Sprawl

What’s the point of a conference that’s so big it’s inaccessible? I walked between two different hotels to attend sessions and pored over a Britannica-sized program to locate them. Conference attendees were housed in four "official" hotels and untold numbers of others. With round-the-clock sessions and decentralization, the few networking opportunities that did exist were logistically difficult. It took me two entire days to find my old friends, let alone new folks I wanted to engage. I met two interesting people at the airport. I never saw them again.

In Praise of Small Conferences

There are other problems I’ll leave for now, including the gnawing suspicion that some big conferences have become sinecures for "insiders" who have become "players" within associations. Let’s just say that there is a serious disconnect between how the big conferences operate and what makes sense in the changing world of academe.

Teleconferences with real-time discussion groups and online forums would be one good starting point for reform; providing more resources for regional and local conferences would be another. Small gatherings have issues of their own -- no-shows, sparsely attended sessions, overreliance on volunteers -- but they compensate by offering intimacy, good value, face-to-face feedback, and easier opportunities to network. It's time to give these the cachet they deserve. The big conference is like a one-size-fits-all t-shirt; it simply doesn’t accessorize most people. I’m done. For real. Unless I get funding for an exotic overseas meeting. (Just kidding!)


Rob Weir, who writes the "Instant Mentor" column for Inside Higher Ed's Career Advice section, has published six books and numerous articles on social and cultural history, and has been cited for excellence in teaching on numerous occasions during his 20 years in the college classroom.



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