Are university presses better off than they were 4 years ago?

Clifford Lynch recently wrote a piece in which he describes the broken promises to libraries surrounding the introduction of e-books. Instead of a cornucopia of books that would be available at lower prices than print and with various new features enabled by digital technology, we have a peculiar situation where many publishers are refusing to sell books to libraries at all, and often when they do indeed sell them, the books are priced higher than their print counterparts and with various new usage restrictions imposed upon them. So the promises of e-books for libraries remain unfulfilled.

Putting aside the question of who made those promises and how they proposed to hold themselves accountable for their fulfillment, Lynch’s comments lead me to wonder if the advent of e-books has been a good or bad thing for university press publishing, a segment in which I have long had a special interest. On balance I would have to say that as dramatic as the introduction of e-books to the academic sector has been, by and large the fortunes of the press world are not appreciably better than they were four years ago -- or six years ago, to begin the count with the launch of the Amazon Kindle, with apologies to Ronald Reagan and his famous (if misleading) four-year formulation. Indeed, university presses seem to be operating under snugger strategic conditions than even a few years ago. E-books haven’t made all that much difference.

Before saying another word, I must make the qualifying remark that there is great diversity among university presses and that generalizations inevitably introduce distortions.  The university presses at Cambridge and Oxford are as large as many commercial firms, possess a global footprint, and manage a broad product portfolio. American presses range from under $1 million in revenue to tens of millions; some publish journals while others do not; and some, despite their small size, are healthily profitable. My comments here put Oxford and Cambridge to the side and talk of the other presses in the aggregate -- that is, there may have been winners and losers among them, but what have their fortunes been as a whole?

University presses have a complex business model, unique in the university world as far as I know, that combines earned revenue with various forms of funding that is not derived from the market place. The earned revenue of these publishers is something of a three-legged stool: books, journals and services. Services can take many forms, but the largest service by far is in the distribution of physical goods on behalf of other, smaller presses. Let’s dig into the earned revenue one leg at a time, putting books last.

1. Services. A number of presses distribute books on behalf of other academic publishers, both domestic and international.  Historically this has been a good business, as distribution is a game of scale and a small press has anything but scale. This service lowers the cost of distribution to the small-press client (that is, in comparison to having to provide this service for themselves) and provides a profit for the larger press providing the service.

Unfortunately, this activity is now under stress. Sales of printed books are not growing and in many instances are declining. This leads to excess capacity at warehouses and slow-moving inventory (partially offset by the introduction of digital SRP -- short-run printing). On top of this is the entrance into the sector of commercial players, who change the competitive landscape. It is difficult to be optimistic about the long-term prospects for this service.

Presses are also seeking to provide other services, especially digital services, but this will be a steep hill to climb.  The problem here is that the competition is everywhere.  Do you want to provide print-on-demand services for third parties? Well, you and a dozen other outfits. How about digital asset management, where the provider warehouses digital files that can be accessed and manipulated by clients?  Well, you and two dozen other outfits. We needn’t get into file conversion, the creation of ebook apps, or pretty much anything digital. The competition is too keen.

Some presses attempt to provide publishing services to other departments within their institutions. This is a good idea (there is no point in having 20 different people trying to figure out how to convert a PDF to an EPUB file), but the scale is small.  Overall, it’s hard to escape the conclusion that income from third-party services will not be an ensured source of funding for presses in the future. And this problem has intensified over the past 4 years–or 6–as print books migrate to digital formats.

2.  Journals.  Journal publishing over all is a very good business for certain large publishers, and it is still a good business for many university presses.  By my estimate, the American presses, taken together, publish about 200 journals; adding Oxford and Cambridge to the mix would add perhaps 600 more. This is out of a universe of approximately 25,000. There is a clear hierarchy in journals publishing. The commercial firms Elsevier, Springer, and John Wiley sit at the top, followed by such firms as Taylor & Francis, Wolters Kluwer, and Sage and the major not-for-profits (e.g., ACS) — and of course Oxford and Cambridge.  Below that group are many university presses and professional societies (e.g., AIP, APS).  Smaller still are many other professional societies, which may have a tiny portfolio of journals.

The problem for university presses is that the journals business is all about scale and the one thing the presses do not have is scale.  Scale permits a publisher to establish a global footprint, to invest in technology, to pay large guarantees to attract professional societies to the roster, and to market the publications into every corner of the marketplace. The journals market is not growing as rapidly as it once did outside of a few notable Gold OA publishers (e.g., PLoS), which in turn has put even greater pressure on publishers to achieve a greater and greater scale, the better to dominate academic library budgets and squeeze out the publications of smaller firms (which are likely in turn to sell out to the larger publishers, thereby increasing the latter publishers’ scale still further, a cycle that is vicious or virtuous depending on which side of the table you sit on).

The race for scale has resulted in the larger publishers poaching the journals formerly handled by many university presses. Thus we have seen a collection of anthropology journals leave the Unviversity of California Press for John Wiley, and Elsevier come bidding for a journal formerly managed by Chicago.  Even Oxford is big enough to act as a poacher, sometimes bidding for the publications handled by the smaller presses.  Thus the journals segment for university presses (always excepting Oxford and Cambridge) is a less reliable source of income today than it was even a few years ago.  Barring a bold new strategy for journals, it is difficult to make a case for growth for any but the largest publishers.

3. Books. What university presses mostly do is publish books. They publish outstanding books and they publish them well.  While the book segment is still primarily a print business (about 90 percent), electronic revenue is growing rapidly. There are no presses to my knowledge that are not now publishing ebooks. This is a growth segment, and the presses are understandably proud of it.

Unfortunately, the book business, whether for print or digital works, is a tough one, especially in a segment where some titles may sell as few as 300 copies and a sale of 10,000 copies is a matter of astonishment. The fixed costs of book publishing are simply too high for the small market for scholarly books, and the introduction of ebooks does nothing to whittle away at those fixed costs. Many presses lose money on the sale of books, which in turn puts more pressure to find revenue in the already challenged segments of journals and services.

Another problem for the presses’ foray into ebooks is the dominance of Amazon, which exacts a significant toll from the presses for distribution. Amazon gets more powerful every day and the demands made on tiny scholarly publishers are becoming strident.  A dollar taken from the operating margin of a university press is handed over to the shareholders of Amazon, a trend that shows no sign of slowing down. While exceptional editorial talent always finds a way to punch its way through a hostile distribution environment, not all editorial work is exceptional and the energy behind every punch has a cost.  Ebooks, in other words, are a good and necessary move for the university press world, but they are not likely by themselves to provide financial stability.

And so all three legs of the three-legged stool are rickety, making the prospects for university press publishing not particularly bright. On the other hand, the prospects are not bleak; the presses continue to earn the bulk of their income from the marketplace (over 90 percent of press budgets are covered by earned income). This contradicts the prevailing narrative, which suggests that university press publishing is doomed, that the presses are losing tons of money, and that only a radical overhaul of the business model can “save” university press publishing. This very point was made to me by a university librarian, who noted that her institution’s press had lost several hundred thousand dollars in the prior year.  Good lord, what are we to do? But contrast this with the librarian’s own budget, which entailed a cost to the university of over $30 million.  People, some perspective, please! This bringd us back to the point that presses are set up as subsidized profit centers, whereas most university functions are set up as cost centers. Which is the bigger burden to the parent institution, the small subsidy of a profit center or the large budget of a cost center?

Using a yardstick of 4 years -- or 6, or 10 -- we would have to say that the presses’ overall situation has gotten tighter; and we would conclude that the “promise” of e-books (though here again I have to ask who is making these promises) has not meaningfully changed the fortunes of the university press world. This is because electronics are not a strategy; electronics are an enabling technology that has to be put in service to a strategy. If we want to meet Clifford Lynch’s challenge, let’s stand up in front of the whiteboard and do some serious thinking.

Joseph Esposito is a management consultant in the world of digital media, software and publishing. This post first appeared in the Scholarly Kitchen.

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A Twitter skeptic experiments and buys in (essay)

Jack Schneider didn't think Twitter could possibly improve his scholarly work. But a challenge from a colleague led him to experiment, and he explains why it's now part of his public engagement.

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Company to help institutions embrace open educational resources

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Open education advocates launch Lumen Learning, which aims to help institutions replace expensive textbooks with open-source solutions.

Essay on role of academe in the tragedy of Aaron Swartz's death

I don’t think there’s much more to say about Aaron Swartz. I didn’t know him personally, but like many others I am a beneficiary of the work he did. And I have agreed for much of my life as an academic with the thinking that led him to his fateful act in a closet at the Massachusetts Institute of Technology. Most centrally, that there are several ethical imperatives that should make everything that JSTOR (or any comparable bundling of scholarly publication) holds freely available to everyone: much of that work was underwritten directly or indirectly by public funds, the transformative impact of open access on inequality is already well-documented, and it's in keeping with the obligations and values that scholars allege to be central to their work.

Blame is coming down heavy on MIT and JSTOR, both of which were at pains to distance themselves from the legal persecution of Swartz even before news of his suicide broke, particularly JSTOR, which very early on asked that Swartz not be prosecuted. Blame is coming down even more heavily, as it should, on federal prosecutors who have been spewing a load of spurious garbage about the case for over a year. They had discretion and they abused it grievously in an era when vast webs of destructive and criminal activities have been discretionarily ignored if they stem from powerful men and powerful institutions. They chose to be Inspector Javert, chasing down Swartz over a loaf of bread.

But if we’re talking blame, then there’s a diffuse blame that ought to be conferred. In a way, it’s odd that MIT should have been the bagman for the ancien regime: its online presence and institutional thinking about digitization have otherwise been quite forward-thinking in many respects. If MIT allowed itself to be used by federal prosecutors looking to put an intellectual property head on a pike, that is less an extraordinary gesture by MIT and more a reflection of the academic default.

I’ve been frustrated for years, like other scholars and faculty members who take an interest in these issues, at the remarkable lassitude of academia as a whole toward publication, intellectual property and digitization. Faculty who tell me passionately about their commitment to social justice either are indifferent to these concerns or are sometimes supportive of the old order. They defend the ghastly proposition that universities (and governments) should continue to subsidize the production of scholarship that is then donated to for-profit publishers who then charge high prices to loan that work back to the institutions that subsidized its creation, and the corollary, demanded by those publishers, that the circulation of such work should be limited to those who pay those prices.

Print was expensive, print was specialized, and back in the age of print, what choice did we have? We have a choice now. Everything, everything, about the production of scholarship can be supported by consortial funds within academe. The major added value is provided by scholars, again largely for free, in the work of peer review. We could put the publishers who refuse to be partners in an open world of inquiry out of business tomorrow, and the only cost to academics would be the loss of some names for journals. Every journal we have can just have another name and be essentially the same thing. Every intellectual, every academic, every reader, every curious mind that wants to read scholarly work could be reading it tomorrow if they had access to a basic Internet connection, wherever they are in the world. Which is what we say we want.

I once had a colleague tell me a decade ago that this shift wouldn’t be a positive development because there’s a digital divide, that not everyone has access to digital devices, especially in the developing world. I asked this colleague, whose work is focused on the U.S., if she knew anything about the costs and problems that print imposed on libraries and archives and universities around the world, and of course she didn’t. Digitized scholarship can’t be lost or stolen the way that print can be, it doesn’t have to be mailed, it doesn’t have to have physical storage, it can’t be eaten by termites, it can’t get mold on it. If it were freed from the grasp of the publishers who charge insane prices for it, it could be disseminated for comparatively small costs to any institution or reader who wants access. Collections can be uniformly large everywhere that there’s a connection: what I can read and research, a colleague in Nairobi or Beijing or Moscow or São Paulo can read and research, unless their government (or mine) interferes. That simply couldn’t be in the age of print. Collections can support hundreds or thousands of simultaneous readers rather than just the one who has something checked out. I love the materiality of books, too, but on these kinds of issues, there’s no comparison. And no justification.

The major thing that stands in the way of the potentiality of this change is the passivity of scholars themselves. Aaron Swartz’s action, and its consequences, had as much to do with that generalized indifference as it did with any specific institution or organization. Not all culture needs to be open, and not all intellectual property claims are spurious. But scholarship should be and could be different, and has a claim to difference deep in its alleged values. There should be nothing that stops us from achieving the simplest thing that Swartz was asking of us, right now, in memory of him.

Timothy Burke is professor of history at Swarthmore College.

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Mon, 12/03/2012

Amherst College launches open-access scholarly press

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Amherst College starts publishing unit that will feature peer review and close editing -- while also making all books digital and free.

OpenStax announces first iPad version of its free, online textbooks

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OpenStax College, an open-access textbook publisher, introduces its first offering through iTunes -- and hopes the $4.99 charge will allow students to benefit from extras and the business model to grow.

essay on study of how researchers get access to scholarly articles

Intellectual Affairs

Scholarly publishing consultants Tracy Gardner and Simon Inger recently concluded a large-scale study of how researchers navigate the flood of digitized scholarly content. Renew Training, the British company they run, will sell you the complete data set for a mere £1000 (that's $1,592), or the same information in a deluxe Excel spreadsheet, outfitted with specially designed an analytic features, for £2,500 (a cool $3,981). Anyone whose curiosity is merely idle or penniless must settle for the “survey edition” of the consultants' own analysis, in PDF, which is free.

As you would expect, it's more of an advertisement than a report, with graphs that hint at how much data they have, and how many kinds of it, from around the world. Gardner and Inger’s own report, “How Readers Discover Content in Scholarly Journals,” is available in e-book format at a reasonable price – so I sprang for a copy and have culled some of their findings for this week’s column.

The key word here being some, because even the consultants’ non-exhaustive crunching of the numbers is pretty overwhelming. Between May and July of this year, they collected responses from more than 19,000 interview subjects spanning the populated world. The questions covered various situations in which someone might go looking for scholarly articles in a digital format and the considerable range of ways of going about it. Two-thirds of respondents were from academic institutions – with a large majority (three out of four) identifying themselves as researchers.

Roughly two-thirds of the respondents were from North America and Europe, and the interview itself was conducted in English. But enough participants came from the medical, corporate, and government sectors, and from countries in Africa, Oceania, and South America, to make the study something other than a report on Anglo-American academe. In addition, Gardner and Inger conducted a similar survey in 2008 (albeit with a much smaller harvest of data, from around 400 respondents). They also draw on a study they conducted in 2005 as consultants for another group.

The trends, then. The range and size of digitally published scholarship keep growing, and a number of tools or approaches have developed for accessing material. Researchers rely on university library sites, abstracting and indexing (A&I) services, compilations of links assembled by learned societies or research teams, social networks, and search engines both general (Yahoo) and focused (Google Scholar). You might bookmark a favorite journal, or sign up for an e-mail alert when the table of contents for a new issue is out, or use the journal publisher’s website to find an article. 

The survey questions cover three research “behaviors” common across the disciplines: (1) following up a citation, (2) browsing in the core journals in a given field, and (3) looking for articles on a specific subject. As indicated, quite a few ways of carrying out these tasks are now available. Some approaches are better-developed in one field than another. The survey shows that researchers in the life sciences use the National Institutes of Health's bibliographical database PubMed “almost exclusively,” while the e-mailed table-of-contents (ToC) notifications for chemistry journals are rich enough in information for their readers to find them valuable.

And ease of access to sorting-and-channeling methods varies from one part of the world to the next. A researcher in a poor country is likely to use the search feature on a publisher’s website (bookmarked for just that purpose) for the simple reason that doing so is free – while someone working in a major research library may have access to numerous bibliographical tools so well-integrated into the digital catalog that users barely notice them as such.

North American researchers “are most likely to use an academic search engine or the library web pages if they have a citation,” the reports notes, “whilst Europeans are more likely to go the journal’s homepage.” Humanities scholars “rely much more on library web pages and especially aggregated collections of journals” than do researchers in the life sciences.

Comments made by social scientists reveal that they use “a much more varied list of resources” for following up citations, including one respondent who relied on “my husband’s library because mine is so bad.”

When browsing around the journals in their field, researchers in the field of education “are greater users of academic search engines and of web pages maintained by key research groups” than are people working in other areas. “Social scientists appear to use journal aggregations less than those in the humanities for reading the latest articles.” And all of them rank “library web pages and journal aggregations more highly” than do people in medicine and the physical and life sciences. One respondent indicated that it wasn’t really necessary to look through recent issues of journals in mathematics because “nowadays virtually all leading research in math is uploaded to arXiv.”

Specialized bibliographical databases “are still the most popular resource” for someone trying to read up on a particular topic, “and allowing for a margin of error [this preference] shows no significant change over time.” The web pages compiled by scholarly societies and research groups “have both shown a slight upward trend” in that regard, “which may be due to changes in publisher marketing strategies resulting in readers becoming more familiar publisher and society brands.”

The rise of academic search engines is a new factor -- and while there are others, such as Microsoft Academic Search, the bar graphs show Google Scholar looming over all competitors like a skyscraper over huts. And that’s not even counting the general-purpose Google search engine, which remains a standard tool for academic researchers.

One interesting point that the authors extract from the comments of participants is that many scholars remain unclear on the difference between a search engine and, say, a specialized bibliographical database. Unfortunately the survey seems not to have included information on respondents’ ages, though it would be interesting to know if that is a factor in recognizing such distinctions.

As I said, the e-book version is reasonably priced, and well within reach of anyone intrigued by this column's aerial survey. The publishers and information managers who can afford the full-dress, all-the-data version, which will allow comparison between the research preferences of Malaysian physicists and German historians, and so forth, will be able to extract from it information on how better to engineer access to their content by the specific research constituencies using it.

For the rest of us, it's a reminder of how many methods we have available for gaining access to the labyrinth of digital scholarship -- and, perhaps, of how much we take them for granted.



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