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November 30, 2024

Communication: It Never Hurts to Be Reminded

What we talk about when we talk about talking. Or, what the experts say we should think about before we speak.

By  Rachel Toor

The Sandbox

Inside Higher Ed Insider
Sandbox board

From Rachel Toor

We hope everyone enjoyed a nice tryptophan hit and survived had peaceable and loving family gatherings this week.

While we ask our president writers not to give advice, in the spirit of diversity, equity, and inclusion, and with the understanding that not every institution has the resources to bring in experts, today we offer you some premium swag.

This summer, at a gathering for aspiring provosts and presidents, your faithful correspondent had a chance to catch up with one of the sweetest peeps in university communications, Brunswick Group's Michael Schoenfeld.

I listened to his presentation, took notes, then asked if I could just steal it to share with the (IHE Insider) class. He readily agreed.

I also reached out to another friend of The Sandbox, Erin Hennessy, EVP at TVP Comms—a communications expert known for giving straight talk and tough love, with a weakness for dogs and good books—to see if she had anything to add to Mike’s list.
 
She said, “I make it a habit to agree with everything Mike Schoenfeld says, and so I would heartily second his points and add somewhat more tactical thoughts on communications considerations for the next weeks, months, years.”
 
One of my takeaways: Even if we think we know things, it never hurts to be reminded of the basics. Like, for example, we can forget how truly weird higher ed is, with our fetish for dressing up in Harry Potter–esque robes for ceremonies that last hours and where the caste system is literally displayed on our nerdy shoulders.
 
So we hope these tips reinforce things you’ve already considered. But of course, even if we know what we’re supposed to do, we also actually have to do those things.

Mike’s 10 Rules/Guidelines/Suggestions

  1. Calibrate your response. If everything is a crisis—and it is to the person who brings it to you—then nothing is a crisis.
  2. Banish these phrases from your leadership meetings and be suspicious of any consultant or adviser who brings them to you: “Thread the needle” and “Get ahead of the story.” Academic leaders and faculty have a magical belief that a meticulously crafted email with just the right tone and content will solve any problem. And there is no such thing as getting ahead of the story in a world of instant information.
  3. Reputation capital is like your reserve funds: They need to be built up and replenished so they can be spent when the storm comes. It is not an endowment that exists in perpetuity, never to be touched.
  4. Reputation is not free. You do need to invest in it the same way you would any other asset or program. You get what you pay for.
  5. They are picking on you. Higher education has always had an elevated visibility in public and media attention. Things that happen on a college campus are magnified.
  6. The way people get information and consume media looks nothing like it did a decade ago. The information environment is atomized, polarized, instant, and interactive, and your communications strategies and plans need to reflect that, even if your trustees are still picking up the paper from the driveway.
  7. Colleges and universities can afford to take the long view. There’s no stock price that fluctuates by the second, and “winning the day,” while perhaps vital for politicians, should not be a factor.
  8. The culture, mores, and traditions of higher education are utterly alien to the vast majority of Americans. Sacred principles like shared governance, tenure, and academic freedom, while perfectly normal on the quad, are anything but off campus.
  9. Showing up counts. Your stakeholders will watch what you do before they read what you say.
  10. Repetition works. Repetition works. Repetition works.

Erin’s Additions

  • Every communication needs to serve a purpose and be targeted to an audience. The more specific you can be about both, the better.
  • Communications also need to balance leadership with emotion. There is a sweet spot between police blotter (just the facts) and journal entry (a catalog of feelings).
  • Email should be part of a leader’s communications toolbox, but nothing will ever be as good at building (or rebuilding) trust and community as face-to-face exchanges.
  • Listening is the most underrated and underdeveloped communications skill out there. Sure, people want to hear from their leaders, but even more than that, they want to be heard by them. Quit waiting your turn to talk and really listen. Coincidentally, listening is the best way to figure out if your communications are effective.
  • There is no amount of communications, no magic-bullet words, no perfect communications channel or campaign that can fill the void left by a lack of leadership. Without leadership, there is very little to communicate.

If you want to get this email, please become a member

Subscibe

 

Presidents and chancellors, email me if you want to chat. Always confidential, always off the record. 

Image of dog near lake

Harry’s trip to Seattle for the Northwest Commission on Colleges and Universities annual meeting.

 

The Sandbox

Not your typical weekly newsletter. This is a space where presidents and chancellors can say what they really think without fear. Everyone is welcome to read, but only those who have been in the top job can submit to us. The Sandbox, by Rachel Toor, is an exclusive benefit of our paid Insider membership program.

 

 

The Sandbox Archive

The Real Text Messages of Lady Presidents

September 19, 2026

Retreat Rights

September 12, 2026

What Does a College Student Look Like?

August 29, 2026

Wackadoodle Newsletter Turns 3

August 22, 2026

Presidents: Quit Yer Whining

August 15, 2026
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